Conference Proceedings

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About Status of submitted papers: A pending status on submission means that it is in the system either pending review or not fully processed and may have been accepted. This is the first step in the process.

Pecora 20 Instructions for Authors

With this memo you will receive your Instructions to Authors. You have satisfied copyright requirements when you submitted the Abstract for this paper. Your abstract has been assigned to a conference session and you are invited to submit a full paper, which will be published in the Conference Proceedings. Some full papers, based on conference analysis, may be forwarded to a rigorous double-blind peer review for potential inclusion in the ASPRS Photogrammetric Engineering & Remote Sensing Journal.

Note that only papers for which at least one author has paid the registration by October 27, 2017, will be published in the proceedings. All accepted technical program abstracts will be published in the conference proceedings.


*******VERY IMPORTANT*******

All proceeding content (papers, posters, slides) must be received no later than 5:00 pm EST on

Friday, October 27, 2017.


Please keep papers and posters to no more than 12 pages, preferably 8 pages.

Login to http://pecora.asprs.org/. at

 http://pecora.asprs.org/proceedings and upload Your Paper at the Supporting Files step of the abstract process


FAQ

“I cannot find the Instructions for Authors. How can I get a copy?"

If you need additional copies of the instructions or forms, please email ASPRS at maustin@asprs.org

“How should I submit my paper?"

Documents should be uploaded at the ‘Supporting Files’ step of Abstract development process. Please pay special attention to the part of the attached instructions headed What to Submit.

“What is the recommended font on a laser printer?"

A 10-point Times Roman on 11-point leading is the size we ask you to use.

“Can I get an extension on the deadline?"

The deadline is set so that we have time to prepare the proceedings and have them electronically available at the conclusion of the Forum.

“How do you want to receive my paper?”

We prefer that you post the paper’s PDF version as a supporting file for its abstract.

“Did you get my paper?"

We prefer that you not ask us to call you about receiving your paper. All papers submitted to the Abstracts’ Supporting Files will receive an automatic, system generated reply indicating that your paper has been received.

“What if I need to make corrections to my paper once you’ve received it?"

You can replace the paper until the start of the conference on November 13, 2017

“Do I have to submit a paper to be able to give my oral presentation?"

No, it is NOT a requirement to submit a paper to the proceedings. You may still give your oral or poster presentation, even if you do not send a paper for the proceedings. However, we certainly desire that you will submit your paper, as attendees are interested in reading them. If you don’t have time to submit a full paper, we will accept a summary version; however, it must be at least 5 pages in length and MUST conform to the format in the Author Instructions. Simple abstracts are published in the proceedings. Your paper will NOT be included in the Proceedings, if you do not present your findings at the scheduled technical session.

 “How do I register?”

Presenters who submit papers or posters for publication in the conference proceedings MUST REGISTER according to the Presenter Registration Policy listed in the Acceptance Letter you received from the Technical Program Co-chairs.

Please use the online registration form found at: http://pecora.asprs.org/registration/

Presenters who are only attending the conference on the day they are presenting their paper/poster may register at the appropriate daily registration rate.

If you are not a student, but are presenting using poster media, you must register at the proper rate. All presenters are expected to register for the conference at the appropriate rate (early registration, member or nonmember, etc.). When you register on line you should see a screen immediately after you hit the “Submit” button that tells you the registration went through and gives you a confirmation number. If you do not see that screen, then the registration did not go through. You will receive another confirmation from the ASPRS Meeting Registrar within a few days. To check on your registration status, call ASPRS Conference Registration at 301-493-0290, ext. 109. PLEASE NOTE: If you wait to register at the last minute, the on line registration will be clogged and you may not be able to submit the registration on time.

“I am a student, which registration rate do I have to pay?”

If you are a student and you are giving an oral presentation in a technical session or a poster presentation, you may register at the appropriate Student Registration Price as long as you provide a valid student ID with your registration.

“I am an exhibitor, how do I register?”

Companies that are exhibiting at the conference will receive an Exhibitor Kit with a registration form included. If you will be working at your company’s exhibit during the conference, you can use one of those registrations, otherwise, you should complete the online registration form.

Again, if you have further questions about registering as an exhibitor, contact mailto:pweeks@asprs.org


INSTRUCTIONS FOR FORMATTING YOUR FINAL PAPER

The Proceedings of the Pecora 20 Conference will be published online from papers submitted by authors in the format described below. It is important to submit manuscripts according to the instructions so that we can prepare a uniform looking publication. The document should be saved as a PDF using the last name of the first author last name_first initial (example: Smith_T.pdf) 

The Conference Proceedings are intended to be helpful to attendees and others who use the proceedings to read the individual submissions.  The following instructions were typed in the required format. See sample at the end of these instructions.

 Key words: (please insert up to 5 key words from the Topical Areas to help make your paper searchable)


WHAT TO SUBMIT

Electronic upload to the final paper, poster, and/or slides through the ASPRS conference login at

http://pecora.asprs.org/proceedings

Papers, posters, slides, and other related documents are to be attached to its Abstract file using the “Supporting Files” step of the Abstract creation process.

EMAIL questions to quirk@usgs.gov

  • Maximum paper length is 12 pages with a preferred length of 8 pages.
  • Please keep your attachments under 10 MB.

Document Format

Documents may be submitted as PDF versions in any of the following formats:
·         Microsoft Word
·         Word for Macintosh (saved as compatible with Word for Windows.)
·         Rich Text Format (RTF)
·         Microsoft PowerPoint
·         DO NOT SEND AN FTP DOCUMENT

Filename for the Final Document

Please save your final document as your last name_first initial.doc (example: Brown_J.doc). Do not save it as Pecora 2017 or the title of your paper. We get many papers saved with the same name. It is best to save it as your last name so we know it is your paper. If you have more than one paper, use Brown_J#1.doc, Brown_J#2.doc, etc.

Please use the following text as a footer for your paper.

Pecora 20 – Observing a Changing Earth; Science for Decisions— Monitoring, Assessment, and Projection

November 13-16, 2017  Sioux Falls, SD


Images

Images should be scanned at 300 dpi in either color or grayscale as appropriate. Higher resolutions will be lost in the conversion process. Embed the images in your document. Do not float the images over the text. (Use paste special in Word for Windows). If you send additional copies of your images separate from the document, use only one of the following formats:

  • TIF (Tagged Image File Format)
  • BMP (Windows Bitmap)
  • JPEG
  • GIF

DO NOT SEND EPS format. This format has many different variations making it nearly impossible to translate them. Graphics/images should not exceed 1 MB per graphic/image, with a limit of ten (10) per paper.

To assure timely and efficient production of the Proceedings with a consistent and easy-to-read format, authors must submit their manuscripts in strict conformance with these guidelines. Correct “widows" and “orphans" in your paper (single lines of text that are left behind on the bottom of a page or that wrap to stand alone at the top of the next page). There will be no opportunity for corrections or improvements of poorly prepared originals. The failure to comply with the following guidelines could disqualify a paper from publication, including the page limitation, or a paper that is not received by the submission deadline.

 


MANUSCRIPT

Typing

Except for the headings and subheadings, all text should be single-spaced across the page. DO NOT SUBMIT COPY IN TWO-COLUMN FORMAT. Set the margins for an 8.5 x 11" sheet of paper. Set all margins at 1" on each side and at the top and bottom. These margins give a 6.5" x 9" area in which to type the copy. Copy should be clean, dark, and readable. The type font should be Times or Times Roman, 10 pt. for the body copy, 12 pt. for the main headings, 11 pt. for subheads. DO NOT USE the Paragraph feature to separate your lines of text or paragraphs. We end up having to remove all of that formatting and it takes hours.


Length

Please keep your manuscripts to no more than 12, preferably 8 pages, including abstract, figures, tables and references (as defined above).


TITLE AND ABSTRACT

Title

The title should appear in CAPITAL LETTERS without underlining, centered on the page, beginning at the top margin of the first page. More than one line may be used, but single-space between lines. Type the author name(s) and affiliation in upper and lower case letters centered under the title (as in the example above). In the case of multi-authorship, group names by firm or organization. Affiliation should include position(s) of the author(s), the institution(s), address(es) and email address(es).


Abstract

Start with a copy of the abstract (limited to 500 words) that summarize the content of the paper. The abstract should be typed in one wide column across the whole page, as shown in the beginning of these Guidelines under “PURPOSE."  Leave 2 blank line spaces between the author information and the abstract.


MAIN BODY OF TEXT

Type text single-spaced, with two line spaces between paragraphs and first order headings. Indent beginning of each new paragraph .25 inches from left margin. There are NO spaces between paragraphs within a section.


MAJOR HEADINGS

Headings

Major, or first order, headings are to be typed in 12 point boldface capital letters, centered over one column, as above this paragraph.

Subheadings

Type subheadings, or second order headings, in 11 point upper and lower case letters, boldface, and place flush left on a separate line.

Subsubheadings. Subsubheadings, or third order headings, should be indented 1/4 in., with text following on the same line, as in this sentence.

Footnote. Mark footnotes in the text with an asterisk (*); use a double asterisk (**) for a second footnote on the same page. Place footnotes at bottom of the page, separated from the text by a horizontal line.

Pagination. Do not put page numbers as footers on your paper.


References and/or Selected Bibliography

References should enable a librarian to supply the quoted paper or book to the reader. References should be cited in the text thus: (Smith, 1987b) and listed in alphabetical order in the reference section. Make sure that the titles of books and periodicals are italicized. Names of journals can be abbreviated according to the “International List of Periodical Title Word Abbreviations."  When in doubt, write the names in full. We see the most inconsistencies with the References section of every paper. If we see obvious errors, we will make corrections, but this is not guaranteed. It is the responsibility of the author of the paper to make sure the references conform to the proper style. The following formats should be used:

*References from JOURNALS:

Smith, J., 1987a. Close range photogrammetry for analyzing distressed trees, Photogrammetria, 42(I):47-56.

*References from BOOKS:

Smith, J., 1989. Space Data from Earth Sciences, Elsevier, Amsterdam, pp. 321-332.

*References from NON-REFEREED LITERATURE:

  1. a) Smith, J., 1987b. Economic printing of color orthophotos, Report KRL-01234, Kennedy Research Laboratories, Arlington, VA-USA.
  2. b) Smith, J., 1988. Remote sensing to predict volcano outbursts, In: Arch. Photogramm. Remote Sensing, Kyoto-Japan. Vol.x Part.J, pp. 456-469.

Illustrations

Placement. Although figures and tables are usually aligned horizontally on the page, large figures and tables may be turned on their sides. If a figure or table is turned sideways, be sure that the top is on the left-hand side of the page.

Captions. All captions should be typed in upper and lower case directly beneath the illustration. Use single spacing if a caption uses more than one line.

Line Drawings. Line drawings in computer format are acceptable. Make sure all text is large enough to be readable if the graphic needs to be reduced. Captions should be typed directly under each illustration. NOTE:  Color is acceptable in ALL illustrations and charts.

Photographs. Please insert scanned images directly in the text. Type the caption in the text where the photo is to appear. Color photographs are acceptable.

Tables. Tables should be typed within the body of the paper. Each table should have a number and title.

Copyright. If your article contains any copyrighted illustration or imagery, include the appropriate copyright statement (such as SPOT Image 200- [fill in year] CNES). It is the author’s responsibility to obtain any necessary copyright permission.


Equations, Symbols and Units

Equations. Type the equations. Leave two blank lines before and after equations.

Symbols and Units. Use SI (Systeme Internationale) Units and Symbols.


TRANSMITTAL AND INFORMATION

Papers must be delivered to ASPRS by October 27, 2017.

Electronic: Upload to the associated abstract through the ASPRS conference login at

http://pecora.asprs.org/proceedings

Or Mail to:

ASPRS Annual Conference Proceedings
425 Barlow Place, Suite 210
Bethesda, MD 20814

Submit questions to mailto:mailto:quirk@usgs.gov


REMINDERS:

  • DO NOT number the pages.
  • DO NOT DOUBLE-SPACE YOUR TEXT OR USE THE PARAGRAPH FEATURE.
  • DO justify the type.
  • Save your final document as your last name abstract id.doc (i.e. Smith_T.doc). If you have more than one paper, number them accordingly (i.e. Smith_T#1.doc; Smith_T#2.doc, etc.).
  • Papers not received by the deadline may be omitted from the proceedings. Submit papers early. If your paper must be reviewed and approved by your agency prior to submission, please start early so that you can meet the deadline.
  • The speaker registration fee MUST BE PAID within 60 days of receiving your acceptance notification. DO NOT INCLUDE PAYMENT/REGISTRATION FORM WITH YOUR PROCEEDINGS PAPER. If you are an exhibitor and will be using the registration that comes with your exhibit booth, or if one of the co-author’s is presenting the paper, please send me an email informing me of that.
  • Your paper WILL NOT appear in the proceedings, if you or one of your co-authors does not speak at the scheduled conference session.
  • Take into account any and all regulations your agency has for reviewing your paper internally and/or paying registrations in advance.

IMPORTANT

  • Do not wait until the last minute to submit your paper for the Proceedings.
  • Do not expect to get an extension for submitting your paper.
  • You will be notified when your paper is received if your email address is provided, but you may also be contacted after the deadline if your paper has a problem as it goes through production.
  • If you do not submit your paper according to the guidelines specified in these instructions, there is NO GUARANTEE that your paper will be included in the final proceedings.

Click here for instructions and an example of a properly formatted paper (page 9). This is a sample only and contains sections from several papers.