Volunteer Guidelines
We are happy that you have chosen to volunteer your time to help make Pecora21-ISRSE38 2019 A Continuous Monitoring of Our Changing Planet: From Sensors to Decisions a success.
YOUR participation is critical to the success of the conference. Carefully read the following guidelines and refer to them often.
Volunteers are required to comply with the Conference Volunteer Guidelines as outlined below.
IN THE EVENT OF ANY EMERGENCY, VOLUNTEERS SHOULD CONTACT HOTEL SECURITY FROM ANY HOTEL PHONE, GIVE THE NATURE OF THE EMERGENCY, THE LOCATION, AND NOTIFY THE CONFERENCE COORDINATOR AT THE CONFERENCE REGISTRATION DESK OR CONFERENCE STAFF OFFICE.
Volunteer Coordinator:
General
- Check-in and check-out with the Volunteer Coordinator and/or the ASPRS Staff Office. Be on time and ready for your assigned post for the entire time allotment for the day
- Dress in a professional manner for the Conference. Business casual wear is acceptable.
- If a conference attendee raises any questions or problems that you are unable or uncomfortable handling, you should ask the person to accompany you to the Conference Staff Office and ask to speak to an ASPRS staff member for resolution of the matter.
- Host and assist attendees in any way possible throughout the Conference.
- If you do not have an assignment during a time slot, you are encouraged to attend the events occurring during that time period. This will maximize your conference experience.
Volunteer Task Descriptions:
Conference Registration Desk
You will be asked to distribute pre-registration packets and any other handouts to attendees who are registered in advance. The ASPRS staff at the registration desk will explain your duties. Messages for attendees should be posted in alpha order on the message board in the registration area. One volunteer will be assigned to register all on-site attendees. You will be giving instructions on the ASPRS database.
ASPRS Staff Office
You will be asked to answer phones, assist with printing of committee and board materials and other requested tasks. You may also be asked to assist with changing signs throughout the conference day and assisting the Conference Coordinator. The staff office is locked when an ASPRS staff member or an assigned volunteer is not present. You should contact the Conference Registration Desk for admission if the office is locked. If you are assigned to the Staff Office, you may wish to bring some reading materials or other work-related items with you as the traffic flow in the office varies throughout the day.
General and Technical Sessions
You will be responsible for checking badges as people enter the session rooms to ensure that only those who have paid the conference fees are permitted entrance. People who have paid for Exhibit Only registration are NOT allowed to attend any general or technical sessions. The Exhibit Only badges are specially marked to help you identify them easily. Those attendees who register for” DAILY” admission will have a specific color badge which will clearly note the day they are allowed admission to the sessions.
If you are assigned to the Technical Sessions, you should check with the ASPRS Coordinators, Priscilla Weeks or Rakesh Malhotra prior to going to your assignment to determine the badge color for that day.
You should check that the proper sign is showing for each session. Sign inserts are in the pockets on the signs and should be kept current. Confirmation of the correct session for each room can be found in the Final Program/Errata Sheet.
Please distribute a Moderator Report Form to each technical session. You will find these forms in the ASPRS Staff Office. There will be a different color sheet for each day.
Exhibit Hall
You will assist Security Guards in determining that all entrants have the proper badge for the day. It is very important that people without badges are NOT allowed into the exhibit hall. Anyone without a badge should be sent to the ASPRS Registration Desk.
Poster Sessions
You will help presenters mount their posters on the equipment provided. You may be asked to help the person or person’s coordinating the poster area
Floater
You will assist Conference staff wherever needed.
Thank you very much for your contribution of time and talent. You are essential in making this a very successful event. Without you, we would not be able to offer so much to the members of our profession. We hope that you find this a valuable experience and will continue to serve ASPRS in many capacities in the future.